How to Register a Cleaning Service Company with the CAC

Step-by-Step Process to Register a Cleaning Service Company with the CAC

 

The Corporate Affairs Commission (CAC) is the government body responsible for registering businesses in Nigeria. Cleaning service companies must be registered as Limited Liability Companies (LLC) to operate legally and gain a competitive edge.

 

1. Choose a Business Name

Your business name is crucial for branding and marketing. Select a name that reflects your cleaning services while being unique and professional. Examples of names to include “SparkClean Services” or “HygienePro Solutions.” Avoid using generic or overly broad terms.

Check Availability: Use the CAC’s name reservation portal (https://pre.cac.gov.ng) to verify if your desired name is available.

Name Reservation: Reserve the name for your company at a fee of N500. This process ensures that no other entity can use your business name.

 

For registration of business name, company and incorporated trustees, call us or send WhatsApp message to 08155554892.

 

2. Define Your Business Structure

Cleaning service companies must be registered as Limited Liability Companies (LLCs) with the CAC.

• Why LLC?: This structure separates your personal finances from the business, limiting your liability in case of debts or lawsuits. It also enhances credibility, particularly when dealing with corporate clients or government contracts.
• Minimum Share Capital: While cleaning services do not have a strict share capital requirement, it is advisable to register with a minimum share capital of N1 million to project professionalism and meet potential client expectations.

 

3. Gather Necessary Documents

To register your cleaning service company with the CAC, you’ll need to provide the following:

Details of Directors and Shareholders: Full names, addresses, phone numbers, email addresses, and valid means of identification (e.g., National ID, passport, or driver’s license).

Memorandum and Articles of Association (MOA): This document should clearly define the business objectives, such as cleaning services, janitorial solutions, or industrial hygiene.

Registered Business Address: A verifiable address for your business, even if it’s your home office initially.

 

4. Complete the CAC Registration Process

The CAC registration process can be done online or through an accredited agent:

Visit the CAC Portal: Log in to https://pre.cac.gov.ng.

Fill Out the Application Form: Provide your business name, objectives, registered address, and details of directors and shareholders.

Upload Supporting Documents: Include scanned copies of valid IDs, your MOA, and other required documents.

Pay the Registration Fees: The fees depend on your company’s share capital. Your share capital determine the CAC fee and the stamp duty you are going to pay.

Approval and Certificate of Incorporation: Once approved, the CAC will issue a Certificate of Incorporation, officially recognizing your business.

 

 

Categories of Cleaning Services

 

A cleaning service company can specialize in various niches to cater to different client needs. Below are common categories:

 

1. Residential Cleaning

Focus on cleaning homes and apartments, offering services like regular house cleaning, deep cleaning, post-party cleanup, and move-in/move-out cleaning.

 

2. Commercial Cleaning

Target businesses such as offices, schools, hotels, and retail outlets. Offer services like daily maintenance, restroom cleaning, and window cleaning.

 

3. Industrial Cleaning

Specialize in cleaning factories, warehouses, and industrial plants. This often involves handling hazardous materials and using advanced equipment.

 

4. Post-Construction Cleaning

Provide cleaning services for newly built or renovated properties to remove debris, dust, and stains, making the premises ready for occupation.

 

5. Janitorial Services

Offer long-term cleaning contracts to organizations, ensuring regular maintenance of facilities.

 

6. Specialized Cleaning Services

Focus on niche areas such as carpet cleaning, fumigation, pest control, and disinfection for hospitals or other high-traffic areas.

 

 

Licenses and Permits Required to Operate a Cleaning Service Company

 

Beyond CAC registration, you may need additional licenses and permits depending on your business operations. These include:

 

1. Tax Identification Number (TIN)

Purpose: The TIN is essential for tax compliance and financial transactions, including opening a corporate bank account.

 

How to Obtain: Register with the Federal Inland Revenue Service (FIRS) online or visit a local FIRS office.

 

2. Environmental Health Permits

Who Needs It: Companies handling hazardous cleaning materials, industrial cleaning, or fumigation must obtain permits from the relevant state or local environmental authorities.

Application Process: Contact your state’s Ministry of Environment or Environmental Protection Agency.

 

3. SCUML Certification

What It Covers: The Special Control Unit Against Money Laundering (SCUML) certification is mandatory for businesses that handle significant cash transactions.

How to Apply: Register with the Economic and Financial Crimes Commission (EFCC) through their SCUML unit.

 

4. Waste Disposal Permits

Requirement: Cleaning companies dealing with waste collection or disposal must obtain permits from the state’s waste management authority.

 

 

Regulatory Authorities for Cleaning Service Companies

 

To operate a cleaning service company legally and sustainably, you must adhere to the requirements of various regulatory bodies:

 

1. Corporate Affairs Commission (CAC): Oversees business registration and incorporation, ensuring legal compliance.

 

2. Federal Inland Revenue Service (FIRS): Manages tax compliance and issuance of TINs.

 

3. State and Local Environmental Agencies: Regulate activities related to environmental health and waste management.

 

4. State Waste Management Authorities: Supervise the collection, transportation, and disposal of waste materials.

 

 

Tips for Running a Successful Cleaning Service Company

 

1. Build a Strong Brand: Create a professional logo, website, and social media presence. Use branded uniforms and vehicles to enhance visibility and promote trust.

 

2. Prioritize Quality Service:

Consistently deliver high-quality cleaning services to build a solid reputation.

Actively seek client feedback to identify areas for improvement.

 

3. Train Your Team

Invest in staff training to equip your team with the skills needed for specialized cleaning tasks.

Ensure your staff adheres to safety protocols, especially when handling chemicals.

 

4. Leverage Technology

Use scheduling software, invoicing tools, and customer relationship management (CRM) systems to streamline operations.

Offer an online booking platform to make your services more accessible.

 

5. Market Aggressively

Leverage social media platforms like Instagram, Facebook, and LinkedIn to showcase your services.

Partner with real estate firms, event planners, and construction companies to gain referrals.

 

 

Conclusion

 

Registering a cleaning service company in Nigeria is a critical step toward building a successful and credible business in this fast-growing sector. By following the CAC registration process, obtaining the necessary licenses, and focusing on quality service delivery, you can establish a strong presence in the market.

 

Whether you specialize in residential, commercial, or industrial cleaning, opportunities abound for growth and expansion. Start your journey today by taking the steps outlined in this guide and positioning your business for long-term success in Nigeria’s thriving cleaning industry.

 

For registration of business name, company and incorporated trustees, call us or send WhatsApp message to 08155554892.